Set clear standards before publishing
PublishPress Checklists Pro is a WordPress publishing workflow tool for defining the tasks authors should complete before content goes live. It places a checklist next to posts and pages so writers can see what remains to be done. Each task can be configured as recommended or required, helping teams distinguish helpful guidance from conditions that must be met.
As authors complete checklist items, the status changes from a red X to a green checkmark. This gives writers an immediate view of their progress and gives editors a practical way to apply consistent standards across a site.
Configure detailed content requirements
Pro supports configurable minimum and maximum values for several content elements. You can set character limits for titles and excerpts, as well as minimum or maximum word counts for post content. You can also prohibit selected heading tags, including H1, H2, H3, H4, H5, and H6, and prevent specific words from being added to a post.
These controls are useful for editorial teams that want repeatable guidelines for article length, formatting, terminology, or content structure. Instead of relying only on written instructions, the checklist can show authors the relevant requirement while they work.
Manage publishing and approval checks
PublishPress Checklists Pro includes checks for publishing dates and times. You can require a specific publish time or require the publish date to be in the future. Approval requirements can also be tied to a particular user, while another approval task can require approval from a user in a specified role.
These options support workflows where content needs a defined review step or where scheduled publishing must follow a particular timing standard.
Review images and connected plugin data
Image-related checks can require ALT text for all images, with minimum and maximum character limits for that text. Pro also provides controls for the number of images in content and the number of characters in image captions.
The plugin integrates with WooCommerce, Yoast SEO, All in One SEO, Rank Math SEO, and Advanced Custom Fields. This allows checklist requirements to be based on information managed through those plugins. It also integrates with OpenAI for scanning content for good grammar, spelling, or the appropriate tone.
Practical editorial use
Use the checklist for blog posts, pages, product-related content, or collaborative editorial work where every item should meet the same baseline. Editors can make key tasks required while leaving optional improvements as recommendations, giving authors structure without making every suggestion a publishing barrier.
Installation and setup
Install PublishPress Checklists Pro in your WordPress site, then configure the checklist tasks for your publishing process. Set the required or recommended status for each task, add any limits or prohibited values, and define approval, image, integration, or OpenAI-related requirements. Authors can then work through the checklist beside their content before publication.
